Tasks

The Tasks tab is where work gets defined, assigned, and executed. Tasks are lightweight items that describe something that needs to happen. Any Pod member can create them, assign them, and start an agent on them. Agents can do the same — create tasks, start working on them, and mark them done, all without a human in the loop.

This reflects a core principle of Pods: everything a human can do, an agent can do. Agent interactions with Tasks are powered by the Pods skill — automatically available to any agent invoked inside a Pod, and addable to agents running outside of Pods. See the Overview for more details.

How to create a task

As a human:

1. Open the Pod and click the Tasks tab
2. Click Add a task and type a description
3. Optionally assign it to a Pod member using the assignee picker
4. Press Enter to save

As an agent:

Agents can create tasks directly in a Pod — for example, after analysing a conversation, processing an incoming request, or as part of a larger workflow. Tasks created by agents appear in the same list and are treated identically to tasks created by humans.

Tasks are grouped by assignee. Unassigned tasks appear in their own section.

📘

Write task descriptions as clear, self-contained instructions — the agent will read the task text as its starting brief when it begins working.

Task states

How to start an agent on a task

As a human:

1. Hover over a task and click the ▶ (play) button
2. Optionally add a custom message or select a specific agent
3. Click Start — a conversation linked to the task is created and the task moves to In progress

As an agent:

Agents can start working on a task directly — picking it up, opening a linked conversation, and progressing it to In progress without any human trigger.

The linked conversation is visible in the Conversations tab. You can follow the agent's progress, step in, and redirect at any time.

How to mark a task done

• By a human: click the checkbox next to the task — it moves to Done immediately
• By an agent: the agent can mark its own task done at the end of a conversation, with a short rationale explaining what was accomplished

Completed tasks remain visible with a strikethrough. They can be unchecked to reopen if needed.

How to edit or delete a task

• Edit text: click directly on the task description to edit it inline — press Enter to save
• Reassign: click the assignee avatar to change who the task is assigned to
• Delete: open the ... menu on the task → Delete task — a confirmation is required

Filtering and searching tasks

The search bar filters tasks by description text in real time.

Syncing tasks with an external tool

Tasks in a Pod can be kept in sync with external project management tools such as Jira, Asana, or Linear. This is done by setting up an agent with both the Pods skill and the relevant external tool (Jira, Asana, or Linear).

One-time import:

Ask an agent to read your open issues or tasks from the external tool and create the corresponding tasks in the Pod:

1. Start a conversation in the Pod
2. Mention an agent that has the Pods skill and the Jira / Asana / Linear tool enabled
3. Ask it to import your open items: "Read all open Jira tickets assigned to this team and create a matching task in this Pod for each one"
4. The agent creates the tasks, preserving the title, description, and assignee where possible

Keeping tasks in sync with the wake-up tool:

For ongoing sync, use the wake-up tool to schedule a recurring agent that runs at a set interval and reconciles the two systems:

• New items in the external tool → created as tasks in the Pod
• Tasks marked done in the Pod → closed or updated in the external tool
• Changes to titles or assignees in either direction can be propagated

Example prompt: "Every weekday morning, check for new open Jira tickets in project XYZ and create a task in this Pod for any that don't already exist. Also check for tasks in this Pod that are marked done and close the corresponding Jira ticket. Use the wake-up tool to schedule this automatically."

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The sync agent needs to be configured with both the Pods skill (to read and write Pod tasks) and the Jira, Asana, or Linear tool (to read and write external issues). Both can be added in the agent's configuration.

⚠️

Two-way sync requires careful instructions to avoid loops. Specify clearly which system is the source of truth for each type of change, or instruct the agent to only sync in one direction per run.